REQUEST FOR EXPRESSION OF INTEREST

Calls

The Greens Movement of Georgia/Friends of the Earth Georgia (GMG/FoE-Georgia) wishes to engage the services of an audit firm for the purpose of auditing the project Clean Up Georgia (Phase III) (Contribution No:55010001-GMG/FoE-G), as stipulated in the agreement between Greens Movement of Georgia/Friends of the Earth Georgia (GMG/FoE-G) and Georgian Society of Nature Explores “Orchis” (GSNE “Orchis”), for the period  1 July, 2018  –  31  January, 2019; as submitted to Georgian Society of Nature Explores “Orchis”(GSNE “Orchis”) and to express an audit opinion according to ISA 800/805.

The audit shall be carried out by an external, independent and qualified auditor The audit shall be carried out in accordance with international audit standards issued by International Audit Standards issued by IAASB[1]. See ToR for more details.

 The Greens Movement of Georgia/Friends of the Earth Georgia (GMG/FoE-Georgia) shall submit the auditor´s reporting to GSNE “Orchis”  no later than  March  1, 2019. A Management response including an Action plan shall be produced by the implementing agency and submitted to GSNE “Orchis” within three weeks March 19, 2019.

The proposal shall present the detailed breakdown of fees, dates of providing services and other relevant conditions. Please indicate prices in  GELThe proposal shall be in English.

Interested applicants should present proposals before 30  January, 2019, from 10:00 a.m. – 6:00 p.m. local time to Mr. Nikoloz Inashvili, Office Manager of GMG/FoE – Georgia. Mob (+995 599) 260 695, E-mail: nukri_ina@yahoo.com; info@greens.ge

Additional information about organization is also available at www.greens.ge and about the project   at   www.cleanup.ge

[1] The International Auditing and Assurances Standards Board (IAASB)

Terms of reference for annual audit project clean up georgia (phase III)  support to the greens movement of Georgia/Friends of the Earth-Georgia (GMG/FoE-G)

  1. Introduction

 The Greens Movement of Georgia/Friends of the Earth – Georgia (GMG/FoE-Georgia) is an organization aiming to protect the environment, human and ethno-cultural surroundings according to the principles of sustainable development. According to statues, GMG/FoE-Geogria’s main mission is to control rational consumption of natural resources and stop degradation of nature, to protect human and society right protection and their involvement in decision making, to protect and sustain cultural heritage and to participate in humanity’s efforts against negative changes in the world.

 

GMG/FoE-Georgia is a democratic, non-profit grassroots organization established in 1989, that deals with a broad range of environmental issues. The organization implements its mission through campaigns and practical activities, public information and involvement, policy making and lobbying.

The Greens Movement of Georgia/Friends of the Earth – Georgia (GMG/FoE-Georgia) has received the grant from Georgian Society of Nature Explorers “Orchis” towards the project Clean Up Georgia (Phase III) (Contribution No:55010001-GMG/FoE-G). Since 1 July, 2018  (GMG/FoE-G implements Project Clean Up Georgia (Phase III). Duration of the project is 7 months (2018-2019), Contribution No:55010001-GMG/FoE-G.

The Greens Movement of Georgia/Friends of the Earth Georgia (GMG/FoE-Georgia) wishes to engage the services of an audit firm for the purpose of auditing the project Clean Up Georgia (Phase III) (Contribution No:55010001-GMG/FoE-G), as stipulated in the agreement between Greens Movement of Georgia/Friends of the Earth Georgia (GMG/FoE-Georgia) and Georgian Society of Nature Explores “Orchis” (GSNE “Orchis”). The audit shall be carried out in accordance with international audit standards issued by International Audit Standards issued by IAASB[1]. The audit shall be carried out by an external, independent and qualified auditor.

 Objectives and scope of the audit

 The objective is to audit the Financial report for the period 1 July, 2018 to 31, January 2019; as submitted to GSNE “Orchis” and to express an audit opinion according to ISA 800/805 on whether the financial report of Clean Up Georgia Phase III is in accordance with GSNE “Orchis”’s instruction for financial reporting as stipulated in the agreement including appendix

between GSNE “Orchis” and GMG/FoE-G and GMG Board Decision (12.12.2015 )monitoring whether the implementation of Procurement Regulation is in compliance with previous audit Report of  Factual Findings and management response letter of the project “Clean Up Georgia Raising of Public Awareness and Involvement in Solid Waste Management Improvement“ (Phase III) during the period 1 July, 2018 to 31 January , 2019.

 III. Additional assignment; according to agreed upon procedures ISRS 4400, review the following  areas in accordance with the Terms of Reference below

  • Follow up whether salary costs debited to the project/programme are recorded throughout the duration of the year in a systemized way and examine whether the salary costs can be verified by sufficient supporting documentation.[2]
  • Examine whether the financial report includes a comparison, for every budget item, between the actual costs/expenditures of activities and the budgeted costs/expenditures as approved by GSNE “Orchis” for the period.
  • Based on materiality and risk the auditor shall examine whether there is supporting documentation related to incurred costs.
  • Examine whether foreign exchange gains and losses are disclosed in accordance with what is stipulated in the agreement including appendixes.
  • GMG/FoE-G is compliance with the applicable tax legislation in regard to taxes (e.g.PAYE)[3] and social security fees.
  • Follow up whether GMG/FoE-G has adhered to the procurement guidelines annexed to the agreement.
  • Review if outgoing balance for previous period is the same as incoming balance for the current period.
  • If GMG/FoE-G applies modified cash basis as accounting principle, the auditor shall motivate whether the applied accounting principle is acceptable for this type of financial report.

 The Reporting

 The scope of the audit shall be stated in the report and the methodology used shall be presented. The reporting shall be signed by the responsible auditor (not just the audit firm) and title. The reporting from the auditor shall include an independent auditor’s report in accordance with the format in standard ISA 800/805 and the auditor’s opinion shall be clearly stated, as well as a Management letter with audit findings and weaknesses identified during the audit process. The auditor shall regardless of materiality, quantify the amount for costs lacking sufficient supporting documentation. The auditor shall make recommendations to address the weaknesses identified and the recommendations shall be presented in priority order. If the auditor assesses that no findings or weaknesses have been identified during the audit that would result in a Management Letter, an explanation of this assessment must be disclosed in the audit reporting.

Measures taken by Greens Movement of Georgia/Friends of the Earth Georgia (GMG/FoE-Georgia) to address weaknesses identified in previous audits shall also be presented in the Management Letter.

The additional assignment according to agreed upon procedures ISRS 4400 under paragraph III, shall be reported separately in a “Report of factual findings”.

If the auditor conducts an additional assignment according to ISRS 4400 and assesses that the observations presented in the “Report of factual findings”, include the information that would have been included in a Management Letter, a Management Letter does not need to be developed. In such a case, the “Report of factual findings” shall include an explanation of why a Management Letter has not been developed.

The Audit reporting should be provided to GMG/FoE-Georgia no later February 20, 2019 in English.

[1] The International Auditing and Assurances Standards Board (IAASB)

[2] If the budget includes salary costs to be debited to the project, the auditor shall always examine salary costs as stipulated here.

[3] Pay As You Earn

 

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